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Office Manager (Charlestown, MA)

DIVISION:                     Newton Scientific Inc.

POSITION:                   Office Manager

LOCATION:                  Charlestown, MA

Newton Scientific Inc. is seeking an experienced and professional Office Manager to join our team.As the Office Manager you maintain a close relationship with on site leadership as well as corporate accounting and HR.

Qualifications:

  • Degree in Administration, Business, or related field and/or equivalent combination of education and experience
  • Administrative experience: 4 years
  • Experience maintaining strict confidentiality managing salary, HIPAA, and other confidential information.
  • Experience managing ADP or other payroll administration system
  • Proficiency in computer and software skills (MS Office).
  • Excellent written and verbal communication skills.
  • Strong organizational skills and ability to multi-task.
  • Excellent time management skills and ability to prioritize work.
  • Flexibility and ability to think quickly in a fast-paced and pressured environment.
  • Excellent presentation, interpersonal, and communication skills – position will often serve as the initial representation of our firm.

 Responsibilities:

  • Serve as the primary point of contact for employee recruitment; schedule all interviews (phone, video, and in-person), act as the liaison between recruitment firms and HR department.
  • Assist with event planning for office-wide events and initiatives (holiday party, summer outing, volunteer days).
  • Assist with Budgeting, Forecasting and Financial Reporting
  • Performs other duties and responsibilities as required to fulfill job function or as assigned

Must be able to meet minimum qualifications to apply.

Rigaku offers a rewarding work environment and excellent benefits. All applicants are kept in strict confidence. Benefits package including Health, Dental, Vision, STD, LTD, Life insurance, section 125 flexible spending accounts, 401(k) plan and more. Rigaku is an EEO/AA Employer Disabled/Veteran. Applicants must be able to prove they can legally work in the US.